Survey Guidelines under the Harmonized System of Survey and Certification

 

Survey Guidelines under the Harmonized System of Survey and Certification

 

1.     Unscheduled Inspection is no longer included and annual surveys are mandatory for cargo ships.

2.     Intervals between the periodical surveys of equipment covered by the Cargo Ship Safety Equipment Certificate are alternatively at internals of two and three years instead of two years.

3.     Intermediate surveys are required for all ships under the Cargo Ship Safety Construction Certificate.  

4.     Inspection of the outside of the ships bottom are required for all cargo ships.

5.     Intermediate surveys for the Cargo Ship Safety Construction Certificate are held within three months of either the Second or third anniversary date.

6.     All Cargo Ship Certificate may be issued for any period of validity up to and including five years.

7.     There is provision for a Cargo ship Safety Certificate.

8.     The extension provisions have been reduced from five menthes to three months to enable a ship to complete its voyage.

 

 

 

Type of Survey

 

1. Initial Survey is a complete inspection before a ship is put into service of all the items relating to a particular certificate.
2. A periodical survey: is an inspection of the items relating to the particular certificate to ensure that they are in a satisfactory condition and fit for the service.
3. A renewal Survey: is the same as periodical survey but also leads to the issue of a new certificate.
4. Intermediate Survey: is an inspection of specified items relevant to the particular certificate to ensure that are in a satisfactory condition and fit for the service.
5. Annual Survey: is a general inspection or the items relating to the particular certificates.
6. Inspection Survey: of out side the ships bottom is an inspection of the underwater of the ship and related items to ensure that they are in a satisfactory condition
7. Additional Survey: an inspection, either general or partial according to the circumstances, to be made after a repair resulting from investigations or whenever any important repairs or renewals are made. 

 

List of Types of Surveys in Conventions and Code:

1)    Initial Surveys:

                           

 

 

                              SOLAS 78/88, Chapter I, Regulation 7(a) (i)

                                                                        Regulation 8 (a) (i)

                                                                        Regulation 9 (a) (i)

                                                                        Regulation 10 (a) (i)

                           LLC 66/88, article 14 (1)(a)

                           MARPOL 73/78/90, Annex I, Regulation4 (1)(a)

                           MARPOL 73/78/90, Annex II, Regulation10 (1)(a)

                           IBC Code

                           IGC Code

                           BCH Code

2)    Periodical Surveys

                           SOLAS 74/88, Chapter I, Regulation 8(a)(iii)

                                                                     Regulation 9(a)(iii)

 

3)    Renewal Surveys

                          SoLAS 74/88, Chapter I, Regulation 7(a) (ii)

                                                                   Regulation 8(a) (ii)

                                                                   Regulation 9(a) (ii)

                                                                   Regulation 10(a) (ii)

 

                                         LLC 66/88 article 14(1)(b)

                                         MARPOL 73/78/90, Annex I, Regulation4(1)(b)

                          MARPOL 73/78/90, Annex II, Regulation10 (1)(a)

                           IBC Code

                           IGC Code

                           BCH Code

 

4)  Intermediate Surveys

                                               

                          SoLAS 74/88, Chapter I, Regulation 10(a) (iii)

                                         MARPOL 73/78/90, Annex I, Regulation4 (1) (c)

                          MARPOL 73/78/90, Annex II, Regulation10 (1) (c)

                          IBC Code

                          IGC Code

                          BCH Code

5)    Annual Surveys

                          SoLAS 74/88, Chapter I, Regulation 8(a) (iv)

                                                                   Regulation 10(a) (iv)

                                         LLC 66/88 article 14(1)(b)

                                         MARPOL 73/78/90, Annex I, Regulation4(1)(d)

                          MARPOL 73/78/90, Annex II, Regulation10 (1)(d)

                          IBC Code

                          IGC Code

                          BCH Code

6)    Inspection of the out side of the ships bottom

                               SOLAS 74/88, Chapter I, Regulation 10 (a)(v)

 

7)    Additional Surveys

                         SoLAS 74/88, Chapter I, Regulation 7(a) (ii)

                                                                   Regulation 8(a) (v)

                                                                   Regulation 9(a) (iv)

                                                                   Regulation 10(a) (vi)

 

                                         MARPOL 73/78/90, Annex I, Regulation4(1)(e)

                          MARPOL 73/78/90, Annex II, Regulation10 (1)(e)

                          IBC Code

                          IGC Code

                          BCH Code

 

v    Application and Arrangement of The Guidelines:   

The certificates indicating as follow:

(E)    Cargo Ship Safety Equipment Certificate.

(C)     Cargo Ship Safety Construction Certificate.

(R)     Cargo Ship Safety Radio Certificate

(L)      Cargo Ship Safety Load Line Certificate

(O)      Cargo Ship Safety Oil Pollution Certificate

 

For Type of Survey as follow:

(I)             Initial Survey

(A)        Annual Survey

(IN)   Intermediate Survey

(P)        Periodical Survey

(R)    Renewal Survey

(B)    Bottom Inspection

(AD) Additional Inspection

 

v   Description of The Various Types of Survey:

 

 

(A)  Annual Surveys:

 

Frequency:

         The annual survey should be held within three months before or after each                        anniversary date of the certificate.

 

       

 

General:

         An annual survey should enable the administration to verify that the condition of the ship, its machinery and equipment is being maintained in accordance with the relevant requirements.

                    The scope of the annual survey should be as follows:

 

1)    it should consist of certificate examination, of a visual examination of a sufficient extent of the ship and its equipment and of certain tests to confirm that condition is being properly maintained.

2)    It should also include a visual examination to confirm that no unapproved modifications have been made to the ship and its equipment.

3)    The content of each annual survey is given in the respective guidelines. The thoroughness and stringency of the survey should depend upon the condition of the ship and its equipment.

4)    Should any doubt arise as to the maintenance of the condition of the ship or its equipment, further examination and testing should be conducted as considered necessary.

 

 

(In) Intermediate Survey:

     Frequency:

              

               Should be held within three months before or after the second anniversary date or within three months before or after the third anniversary date of the appropriate certificate and should take place of one of the annual surveys.

    

     General:

            

             The intermediate survey should be an inspection of items relevant to the particular certificate.

 

(P)      Periodical Survey:

 

           Frequency

                                Should be held within three months before or after the second anniversary date or within three months before or after the third anniversary date in the case of the cargo ship safety equipment certificate and should take the place of one of the annual surveys and within three months before or after each anniversary date in the case of the cargo ship safety radio certificate.

 

General: 

·       The periodical survey should consist of an inspection, with test when necessary, of the equipment to ensure that requirement relevant to the particular certificate are complied with, and that they are in a satisfactory condition and are fit for the service for which the ship intended.

 

·       The periodical survey should also consist of a check that all the certificate, record books, Operating manuals and other instructions and documentation specified in the requirements relevant to the particular certificate are on board the ship.

 

 

 

(R)  Renewal Surveys:

          

  Frequency;

                         Should be held before the appropriate certificate is renewed

 

General:

 

v The renewal survey should consist of an inspection, with tests when necessary, of the structure, machinery and equipment to ensure that the requirements relevant to the particular certificate are complied with and that they are in a satisfactory condition and are fit for service.

 

v The renewal survey should consist of a check that all the certificates, record books, operating manuals and other instructions and documentation specified in requirement relevant to the particular certificate are on board.

 

 

Inspection of the Outside of the Ships Bottom of Cargo Ships:

 

Frequency:

 

There should be a minimum of two inspections of the outside of the ships bottom during any five-year period, except where SOLAS 74/88 regulation I/14(e) or (f) is applicable. One such inspection should be carried out on or after the fourth annual survey in conjunction with the renewal of the Cargo Ship Safety Construction Certificate or the Cargo ship Safety Certificate. Where the cargo ship safety construction certificate or the cargo ship safety certificate has been extended under SOLAS regulation I/14 (e) or (f), this five-year period may be extended to coincide with the validity of the certificate. IN ALL CASES, THE INTERVAL BETWEEN ANY TWO SUCH INSPECTOIN SHOULD NOT EXCEED 36 MONTHS.

General:

Inspection of the outside of the ships bottom should normally be carried out with ship in a dry dock. However, consideration may be given to alternate inspections being carried out with the ship afloat. Special consideration should be given before ship of 15 years of age and over other than bulk carriers and oil tankers are permitted to have such surveys afloat.

Inspection of the outside of the ship bottom of bulk carriers and oil tankers of 15 years of age and over should be carried out with the ship in dry dock. Inspection with the ship afloat should only be carried out when the condition are satisfactory and the proper equipment and suitably trained staff are available.

 

Additional Surveys:

 

Whenever an accident occurs to a ship or a defect is discovered which affects the  safety or integrity of the ship or the efficiency or completeness of its equipments, the master or owner should make a report at the earliest opportunity to the administration, the nominated surveyor or recognized organization responsible for issuing the relevant certificate. The administration the nominated surveyor or recognized organization responsible for issuing the relevant certificate should then initiate an investigation to determine whether a survey as required by the regulation applicable to the particular certificate is necessary. This additional survey, which may be general or partial according to the circumstances, should be such to ensure that the repair and any renewal have been effectively made and the ship and its equipment continue to be fit.

 

Application of Special Circumstances: 

 

The purpose of these regulation or article is to permit administration to waive the requirement that a certificate issued following a renewal survey that is completed after the expiry of the existing certificate should be dated from the expiry date of the existing certificate. The special circumstances when this could be permitted are where the ship has been laid up or has been out of service for a considerable period because of a major repair or modification. Whilst the renewal survey would be as extensive as if the ship had continued in service, the administration should consider whether additional surveys or examinations are required depending on how long the ship was out of service and the measures taken to protect the hull and machinery during this period. Where this regulation is invoked, its reasonable to expect an examination of the outside of the ships bottom to be held at the same time as the renewal survey when it would not be necessary to include any special requirements for cargo ships for continued application of SOLAS regulations I/10 (a)(v)

 

                                                                                                 

Surveys Required after Transfer of he Ship to the Flag of another State:

 

The certificates cease to be valid when a ship transfers to the flag of another state and it is required that the Government of the State to which the ship transfers shall not issue new certificates until its fully satisfied that the ship is being properly maintained and that there have been no unauthorized changes made to the structure, machinery and equipment. When so requested, the Government of the State whose flag the ship was formally entitled to fly is obliged t forward, as soon as possible, to the new administration copies of certificate carried by the ship before the transfer and, if available, copies of the relevant survey reports and records, such as record of safety equipment and conditions of assignment for load line. When fully satisfied by an inspection that the ship is being properly maintained and that there have been no unauthorized changes, in order to maintain the harmonization of the surveys the new administration may give due recognition to initial and subsequent surveys carried out by, or on behalf of, the former administration and issue new certificates having the same expiry date as the certificates.